For use by: British members traveling to the USA/Canada OR USA/Canadian members travelling to the UK

GUIDELINES FROM THE BRITISH SECTION TO MAKE THE USA AND CANADA TRAVEL NOTIFICATION FORM SYSTEM WORK FOR YOU
You should note that this only applies to travel notifications to the USA or Canada. E-mail travel notifications should be in PLAIN TEXT and not html or rtf format or they will be returned.
The following sample e-mail shows exactly what I require:

SAMPLE OF E-MAIL TRAVEL NOTIFICATION TO BRITISH SECTION ADMINISTRATIVE CENTRE.

International Travel Form Details
Mr John Brown 42 yrs IPA Mem No 99999
115 Portland Road
Winton
Bournemouth
BH9 1NF
UK

Tel No 44-1202-524391
E-Mail: john@brown.freeserve.co.uk

Accompanied by: Gloria Brown (Wife)
Paul Brown (Son- 6yrs)
Lynn Brown (Daughter- 10yrs)

Arriving USA: Reno airport, NV at 1800 hrs on 21st February 2001 by AA flight 2160
Departing USA: Reno airport, NV at 1800 hrs on 7th March 2001 by AA flight 2120

Accommodation advice is sought for the 2nd week of this trip.
We are picking up a hire car from Reno to drive to Lake Tahoe for a skiing holiday with other friends who are Police Officers from the Dorset Police. We are all staying at the Holiday Inn, Lake Tahoe.
We only want to ski the first week with our friends and then want to break away for the second week to warmer parts of California.
We thought about moving West towards Sacramento?
I am a keen golfer and will be bringing my clubs.
I would welcome any advice on where to visit for the second week 28th February to 7th March and would welcome any offers of IPA hosting during that second week.
I would welcome a ride out with a local police officer if that can be arranged? I confirm that I am a serving officer and will sign a waiver for the ride out.
I can be contacted direct on e-mail.
Thank you for your assistance.

John Brown.

(2) We still require 6 weeks advance notice before your date of travel to the USA or Canada. E-Mail notification does not mean you can break the advance notice agreement!

(3) You will receive a CC copy of the authorised notification to the USA or Canadian Associate Secretary. Thereafter you may communicate with the Section direct.

(4) The IPA will not reserve or book accommodation for you. If you want information on hotels and motels, etc. then state so on the e-mail and give your requirements and budget per night.

(5) If you know your accommodation address in the USA or Canada then please give full address details in the e-mail.

(6) Ride outs or Police visits are only arranged for serving police officers and not for children or retired officers. You will be asked to sign a waiver before a ride out.

(7) We reserve the right to edit any notifications and remove excessive or over optimistic requests

A last word of advice, please remember that any help or assistance provided abroad is dependant on the good-will, availability and graciousness of volunteer IPA members. A personal letter of appreciation to them or an e-mail after your trip is worth a hundred thank you's made at the time.

PLEASE SEND ALL USA / CANADA TRAVEL FORMS TO: mail@ipa-uk.org

Or POST TO:

International Police Association,
British Section Administrative Centre,
Arthur Troop House,
1, Fox Road,
West Bridgford,
Nottingham. NG2 6AY